CPA Case Studies

IRS Declined to Recommend Prosecution:

The home and office of a husband and wife business owners were raided by IRS CI based on allegations made by a disgruntled employee. The employee alleged all sorts of wrong doing within the company. The search warrant netted hundred’s of boxes of records. The investigating agent chose to conduct the investigation by use of the specific item instead of indirect methods – Net Worth, Bank Deposits or Expenditure. The investigation lasted 4 years. Sage was hired by the attorneys representing the individuals and reconstructed their income and reconciled their returns to their books and records. Sage accessed the records seized by the IRS and scanned the meaningful records and organized them for further review. RESULT: Sage rendered its findings to the attorneys and after two years of waiting by the taxpayer IRS declined to recommend prosecution.


Alleged Structuring by Bar Owner Dismissed:

Bar owners in Texas were charged with structuring and conspiracy by the federal prosecutor and IRS CI. One of the bar owners because of the deposits to his bank account was identified by the IRS and he and his brothers were indicted on violations of Title 31 Structuring and Title 18 Conspiracy. The structuring charge was the result of his depositing just under $10,000 to his company bank account daily over a period of months. Conspiracy was charged because he and his brothers operated other bars in the past with similar deposits but an overt act was not alleged in the indictment. Sage was hired to assist their attorney, so Sage reviewed the accounting records down to the cash register tapes and found that the combined revenue for the nights being charged in the indictment were just under $10,000 on each day. During discovery Sage assisted the attorney on the case and reviewed records to which the government requested be stipulated into evidence. Sage identified the meaningful records to be less than an inch thick out of the one foot thick pile of documents. In discussion with the attorney, Sage discussed the relevant evidence and they realized that there was no evidence of an overt act of conspiracy. RESULT: The attorney went to the judge and explained what was found and the judge dismissed all charges.


Embezzlement Discovered and Company Repaid:

A CFO and partner for a large small business hired a female employee in the accounting department shortly after the CFO became physically involved with the employee. Within six months, she was embezzling large sums of money from the company via credit card payments. The CFO allowed the employee to circumvent internal controls and the segregation of duties and he signed off on month ending documents that were supposed to account for the receipt and disbursement of funds of the company. Over the years, the female employee became demanding and controlling and the CFO did nothing to improve the situation. Ultimately, she got into a fight with an employee and was asked to resign, which she did. A closer review of the company records by the Controller revealed the female had a corporate credit card issued to her and had made over $200,000 in personal purchases for which the company paid. She was contacted and agreed to pay the money back and did. Two years later, Sage was hired to covertly investigate further and found that the female employee had a criminal record. It was determined that the CFO was still in a relationship with the female and was providing her with financial support. Sage found the CFO violated his fiduciary duties to the company and found that in the past the female employee paid personal credit cards with corporate funds in the amount of $1.4 Million. RESULT: The CFO was confronted regarding the continued relationship and confessed that he had given the female the money to repay the company the $200,000. He resigned and the repayment of the additional credit card payments was withheld from his partnership interest.


Theft by Controller Confirmed:

A large family owned company employed a Controller and an Information Technology person and together they embezzled $350,000. The Controller was on the verge of retirement, never took a vacation and ruled with an iron fist. They stole the money over a period of 4 years during which the son of the owner was enrolled in college and studying accounting and finance to gain the knowledge to take over the family business. The owner’s noticed their bank account did not have the balance they thought should be present. They placed the Controller on paid leave after an altercation in the office. Sage was hired to determine what happened to their money and learned that the controller prepared and signed the checks issued by the company and he reconciled the bank accounts and destroyed the third-party invoices as they were paid. Sage inspected the bank account for checks over $1,000 and compared them to the QuickBooks transactions journal. Sage found an anomaly that the controller wrote checks to himself and the IT person and changed the payee name on QuickBooks and the classification to indicate a draw by a family member. A number of years were analyzed to find the extent of the embezzlement. Sage learned that the controller built a second home in Colorado and the IT person built a home in Texas with the stolen proceeds. RESULT: They were terminated and the case was presented to the local district attorney.


Pilfering Stopped at State Agency:

A new Director of a state agency noticed that the facility responsible for the resale of state vehicles and surplus equipment was not generating the funds budgeted. Sage was hired and began by interviewing all the employees that worked at the state facility. It was determined that minor pilferage was taking place by the employees but the management and supervisors were involved in selling used vehicle to companies they had relationships with, which was to the determent of the state. Internal controls over the vehicles did not include record keeping to determine the book value of each vehicle. Sage analyzed the vehicle sales for three years and compared the sales price to Kelly Blue book and determined that in the most conservative situation the state had lost between $600,000 and $1 Million for the sale of the vehicles. RESULT: Sage rendered its report and the manager and supervisors were all replaced and the employees pilfering items were placed on leave without pay for a week.